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OneDrive Sync: For personal file access and offline capabilities.
SharePoint: For collaborative and department-level data storage.
Ceph Cluster: For large-scale, distributed data storage.
/wiki/spaces/IKB/pages/2420015121: For managing access to SMB shares. Access is controlled by AD security groups, and requests must be approved by designated data owners or technical contacts.
Training and Support
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FAQ
Why are we moving from local servers to Ceph and SharePoint? We aim to enhance data security, streamline collaboration, and reduce reliance on aging local servers.
Why did we remove the servers? The servers were aging and required constant maintenance, which delayed critical tasks. By transitioning to cloud-based solutions like Ceph and SharePoint, we reduce the risks associated with server outages, improve data accessibility, and enhance security with automatic backups.
Why can't we log into OneDrive on shared computers? OneDrive is intended for individual use with personalized login credentials, ensuring data privacy and security. Shared computers pose a risk for unauthorized access to your personal files. Additionally, OneDrive downloads data to the local machine, which can create storage issues on low-capacity drives. For these reasons, OneDrive is not configured for multi-user environments.
Where is my data that was on the servers? Your data from the servers has been securely migrated to either OneDrive, SharePoint, or the Ceph Cluster based on its classification and usage needs. Please check with your department or IT if you're unsure where specific files were moved.
What happens to my data on local servers? Your data will be assessed, cleaned up, and migrated to OneDrive and SharePoint. Data deemed necessary for physical archiving will be securely stored.
How do I organize my files before migration? Create a clear folder structure in OneDrive that reflects how you want your files to be organized in SharePoint. Categorize your files into active projects, archives, and personal data.
How do I request access to the Ceph Share? Please contact [Admin Name] to request access, specifying your project needs.
Will I still be able to access my files offline? Yes, with the OneDrive sync client, you can access and work on your files offline. Changes will sync automatically when you reconnect to the internet.
How can I ensure my files are secure? Review and adjust file permissions, especially for sensitive data. SharePoint provides robust security features to protect your data.
What are the benefits of using SharePoint? SharePoint offers enhanced collaboration features, centralized document management, and easy sharing across departments, streamlining workflow and communication.
What happens to my data after I leave the College? Any data stored in SharePoint can be archived or deleted follow the retention policy.
What if I need help during the migration? I am available to provide one-on-one assistance throughout the migration process. Please reach out to me for any support or questions you may have.
How often should I clean up my files after migration? Regular audits and cleanups are recommended to maintain an organized and efficient data environment. Implementing data lifecycle policies will help manage retention and deletion.
Can I use external hard drives for backup? While external drives can be used for temporary backups, they are not recommended.
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