Requesting Time off

Ensure a clear and consistent process for requesting time off to maintain workflow and communication.

How to Request Time Off

Step 1: Email Your Manager

1. Compose an Email:

   • Subject Line: "Time Off Request - [Your Name]"

   • Body of the Email:

     • Request Details:

       • Date and Time Off: Specify the date(s) and time(s) you wish to take off.

       • Reason for Request: Provide a brief reason for your time off request (e.g., medical appointment, vacation, personal day).

       • Impact on Work: Mention any potential impact on your current projects and how you plan to mitigate it (e.g., delegating tasks, completing tasks before leave).

     • Closing: Thank your manager for considering your request and express willingness to discuss if needed.

Step 2: Wait for Approval

1. Manager's Response:

   • Wait for an email response from your manager approving your time off request.

   • If your manager has questions or needs further clarification, respond promptly.

Step 3: Request Time Off in MS Teams via the Shifts App

1. Open MS Teams:

   • Go to the Shifts app in MS Teams.

2. Submit Time Off Request:

   • Navigate to Shifts: Click on the Shifts app in the left-hand sidebar.

   • Open Your Schedule: Find your schedule and click on the date you want to request off.

   • Request Time Off: Click on “Request time off” and fill in the required details (e.g., date, type of leave, notes).

   • Submit Request: Review your request for accuracy and click “Submit.”

3. Confirmation:

   • Once your manager approves the request in the Shifts app, you will receive a notification.

Step 4: Prepare for Your Absence

1. Delegate Tasks:

   • Inform your colleagues about your upcoming absence and delegate any critical tasks.

   • Provide necessary instructions and ensure all relevant information is accessible.

2. Set Out-of-Office Reply (if applicable):

   • Set an out-of-office reply in your email to inform others of your absence and provide an alternative contact person.