A major revision to the rules for establishing employee universal account eligibility went into effect April 19, 2022. The purpose for the changes are to improve security (through timely cleanup of “old” accounts) and efficiency of account management processes. The changes being implemented from this first phase of the Identity and Access Management process include automation that impact:
who is eligible for accounts
who is no longer eligible for accounts
the process for removing computer accounts
\uD83D\uDCD8 Changes
Who is eligible for accounts?
anyone who has an employee record in Banner* with no termination date or a date that occurs in the future
this means that new hire “paperwork” (through PageUp or Personnel Action form) must be completed before accounts will be created
* Departmentally sponsored accounts can still be processed manually with the Department Sponsorship of Computer Accounts form.
Who is not eligible for accounts?
anyone who has a terminated employee record is not eligible for accounts
non-eligible employee accounts will be:
disabled immediately
purged after 30 days
There will be no more esign forms sent to departments asking to confirm employee account deletions
The primary impacts of these changes will be that 1) hiring documentation must be completed prior to an employee’s start date; and 2) documents must be shared with appropriate colleagues before leaving employment. These processes are required because State law does not allow us to provide accounts to non-employees except under very particular circumstances.