How to Join a Teams Meeting

When someone invites you to a Teams meeting you will receive an invitation via Teams and Email, and the meeting will appear on your calendar if it is scheduled.

Instructions

Your Outlook calendar, or the Microsoft Teams app, will remind you when it is time to join a meeting if it is an event you have accepted.

1. Click the notification to join (or the link to join that is in the invitation or calendar entry).

2. When prompted, choose the option to Open Microsoft Teams if available. If you do not have Microsoft Teams installed, you will click either “Download the app” or “Join on the web instead.”

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3. If you are prompted to enter your name, it means you are joining the meeting as a guest. You will be able to participate, but you may encounter a couple of limitations:

   1. You may be required to wait in the “lobby” until someone lets you into the meeting (those who have already joined will see a prompt to admit you)

   2. Some features are not available to guests. Guests are not able to record meetings or share whiteboards, but they can participate with video, audio, chat, and more.

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4. If you are prompted to join as a guest, but you would rather join using your WWU Office 365/Microsoft Teams account, do one of the following:

   1. Download the app for your device and sign into the app with your username@wwu.edu before you join the meeting. Then choose the option open Microsoft Teams when you join.

   2. Open the Microsoft Teams web app from the Office 365 Apps grid and sign in with your username@wwu.edu. Then open the meeting and choose the option to join the meeting on the web.

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